What manual file work do you still do around your photo workflow?

I’m curious how people here handle the less interesting parts around photo editing — especially when working with a lot of images locally.

After importing, culling, editing, or exporting a batch, what do you usually do with the files themselves?

For example:

  • rename files
  • move them into different folders
  • tag or rate them
  • separate selects from rejects
  • organize RAWs, exports, and sidecars
  • make copies for different uses
  • send certain images into another tool
  • keep track of images you may want to find again later

I’m especially interested in the repetitive parts that still involve a lot of manual clicking or moving files around.

What does that part of your workflow look like, and which step is the most annoying?

Welcome to the forum @R11 - doing market research are we :wink: ?

I copy and rename my files using digikam (because that covers videos as well), cull and edit in darktable and after that manually move raws+xmps+jpegs to my NAS. I hate culling, especially if I shot too many similar frames of the same subject. The rest I enjoy/tolerate.

2 Likes

Same. Reminder to self: don’t mindlessly press the shutter “just in case” – it just makes life harder later on

3 Likes

My workflow is constantly evolving, but I cull from my SD card and move the keepers to my hard drive that’s organized by location and date.

If I am focus stacking then I move the file set to a single location so the program knows where to look and then move the resultant merged TIFF file to its proper location. I then delete the original raw files.

I use Darktable to tag files, usually by subject.

1 Like

Haha, fair call :sweat_smile: Yes, a little — I’m building a local-first image workflow prototype and I’m trying to understand where the annoying manual parts actually are before assuming what people need.

The culling part is interesting. When you have lots of similar frames, what makes it annoying for you most — comparing them side by side, deciding which one to keep, marking/rejecting them, or just the sheer number you have to go through?

Yeah, that seems to be a recurring pain :sweat_smile:
Do you use anything to make culling similar shots easier, or is it mostly just manual comparison?

That focus-stacking part is interesting — especially moving the set into one place, running the stack, then moving the merged TIFF back afterward.

Is that mostly a manual folder-management step for you each time, or have you found a way to automate any of it?

I don’t understand why there has to be much reptition at all. I just copy files into a filesystem of year/yyy-mm-dd-name-of-event and leave them there, mirroring this filesystem across a couple of drives and the cloud. No moving around required.

Culling is done in darktable but culling shouldn’t be the less interesting part of photography at all. It should be really being mindful about why one photo is better than another. Photo editing shouldn’t just be the “fun of moving around sliders” but of carefully choosing one’s work.

If culling is boring then there is a problem somewhere in your routine: either you blindly take too many photos or you’re overly stimulating by technology to want to see immediate results. To be repetitive, if organizing your photos is tiresome then you’re probably taking too many photos instead of just keeping your best, which shouldn’t be that many to begin with because taking a photo is hard.

You know what? I think there’s a tendency amongst many to hoard endless amounts of photos and become a collector of them, which is not really healthy nor conducive to one’s growth as a photographer.

1 Like

Deciding which one to keep / pick. Sometimes photos with little differences each have their strengths.

1 Like

What would I use, apart from something that delegated the decision? All manual for me

1 Like

Not to be suspicious, but you use a lot of em dashes @R11 . Are you using an AI translator or writing tool… Or are you an agent?

2 Likes

Nothing automatic, it’s all manual and intended to keep the number of steps to a minimum

1 Like

Thanks — that’s a useful perspective.
It sounds like your workflow avoids most of the problem by keeping the storage structure simple and being selective much earlier in the process. That’s helpful to hear too.

That makes sense — especially when there isn’t one obviously “best” frame.
How do you usually compare those similar shots now? Just flip between them in darktable, or do you use any kind of side-by-side/grouping workflow?

Fair point — I was thinking less about delegating the decision, and more about reducing the mechanics around it: grouping similar shots, quick A/B comparison, synchronized zoom, that sort of thing.

Does darktable already make that part easy enough for you, and the only hard part is the actual judgment?

English isn’t my first language, so I use AI to help polish my wording sometimes. I’m a real person, not an agent.

1 Like

Got it. So the manual steps are intentional because the workflow is already simple enough that adding automation might just add complexity.


I copy and import my images into DT and in the process use jobcode to describe picture location or similar info and folders are organised by the date. I shoot bracketed raw +JPG usually and this means most shots get culled in the end. I cull by working through a days shoot and picking the best of the raw bracket to edit. The other raws and jpgs are usually marked for deletion and deleted. I usually don’t rename images or use tags or labels. I do all of this in the darkroom view because I like the raw over exposure indicator to help decide the best image to edit. If I need to compare images I use snapshots. I might even take a snapshot of the JPG to compare my RAW edit to the cameras edit.

So for my workflow no additional software needed. My system works well for me.

1 Like

Got it, sounds like darktable already covers pretty much everything you need. The snapshot trick for comparing the JPG with the RAW edit is neat too. Thanks for sharing!

The ability to put snapshots side by side is great for this, but I also find the ability to use snapshots as an overlay which can be swiped back and forth is great for comparing detail and noise. I often use the snapshot to compare different sharpening or denoising options during an edit.

1 Like